eWitness

Optimise lab workflow and enhance security with reliable insights.

Disclaimer: eWitness is currently not available in all markets.
Please contact our representatives in your area for more information.

Advancing IVF Treatment process quality

Traceability is made possible by scanning, recording and validating every action.

The IVF treatment process has been in full development in recent years. There is a continuous addition of new features and improved technologies, making operations more and more complex. Securing these process flows is becoming increasingly important.

eWitness contributes greatly to managing the quality of IVF treatment programs. It prevents critical errors such as mixups of sperm, eggs, and/or embryos. eWitness provides clarity to the user in every step of the process.

Traceability and Security

eWitness is an error prevention system for the IVF treatment. Traceability is made possible by scanning, recording, and validating every action. Through the entire IVF treatment process, clinics can be comfortable knowing that the work process data is secured and free from human error.

eWitness offers

Automation of the entire workflow
Monitoring of all actions
Barcodes and RFID on printable labels
Electronic double-checking

Easy 3 steps: Scan, record and validate

eWitness registers each step in the fertility process by scanning the label with a barcode scanner or RFID reader. Both technologies are combined in one system and are complementary. Regardless of the location or procedure, quality and progress are assured within seconds.

eWitness handheld scanner

The system uses flexible and wireless handheld scanners. This allows you to securely scan the barcode on the label at any time anywhere in your building and register your action in eWitness.

The patient’s data is displayed on the handheld scanner and employees only need to follow the appropriate predefined steps. All steps performed are registered in eWitness. It is the perfect quality system that helps to prevent errors.

When compairing At UZ Gent, eWitness brings safety to our lab processes, as it results in an undisturbed, calm and focussed work environment for my team. eWitness is also connected to IDEAS, our EMR, resulting in a streamlined process that enhances overall process efficiency, all thanks to our effective partnership with the eWitness team.

- Dr. K. Tilleman, Director IVF Lab at UZ Gent Belgium

eWitness RFID reader

Witness works with flexible RFID readers. It is not necessary to replace flow cabinets as the eWitness RFID readers are easy to add to your existing environment. This ensures a fast and cost-effective implementation.

Just like the handscanner, the patient’s data is displayed on a tablet and employees only need to follow the appropriate predefined steps.

Labels and label printers

Each eWitness label is unique and contains all the information required for patient identification. Patient information is printed onto normal or RFID tags therefore blind or handwritten labels are eliminated. Any clinic can design and customise their own labels using information elements such as client and partner names, date of birth, customer number and cryo date. Thus, there is no need to manually write the data on a label or disposable.

eWitness uses traditional labels, RFID tags and cryo resistant labels. Barcode and RFID readers can be added in your setup wherever you would like or require them. Flexibility is a key benefit of these technologies.

eWitness KPI Dashboard

eWitness collects the data in your lab. All actions, such as witnessing or batch tracking, are stored per person and per time interval. eWitness KPI provides continuous insight into the performance of your lab and creates a benchmark for other units in the fertility group. The dashboard may be customised to meet your specific needs. You can compare and analyse individual process steps, employee performance, or multi lab performance.

Webinar: 'Safety of your gametes and embryos with eWitness!'

In this webinar Dr. Kellt Tilleman share and demonstrate the implementation and use of an electronic witnessing system in their IVF laboratory to ensure the safe tracking.

eWitness is currently not available in all markets. For the US market, barcode labeling is available and other labeling and tracking systems will be introduced in 2025. This live webinar was held in October 2024.